Agreed in advance
Agree the working language, reception plan and host contacts.
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International Guest Coordination
Meet and greet, accommodation transfers and itinerary coordination for international guests.
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How We Work
Illustrative assignment flow
Meet and greet, accommodation transfers and itinerary coordination for international guests.
Service scope
International arrival reception and coordination of hotel and meeting transfers.
Reception, hotel and meeting transfers share a single coordination channel.
Pre-assignment preparation
We confirm the arrival window, language preference and local point of contact.
We confirm preferred language, arrival window and host contact.
How the assignment works
Reception and handovers are confirmed, and itinerary changes are shared with the guest’s contact.
The designated contact is informed when the guest is handed over to the next team.
Assignment brief
Local coordination for international guests
Example on site
If the itinerary changes at short notice, share the same confirmed update with the guest and local team.
Services
Frequently asked questions
Can I specify a preferred language?
Yes. Include it in your enquiry. Requirements and availability are assessed when preparing the proposal.
What should I send?
For an initial review, share the city, dates, group size and service needed.
How is the proposal prepared?
Scope and pricing depend on the duration, itinerary, staffing and vehicles required.
How We Work
From initial briefing to on-site coordination
- 01
Understand your needs
Share the city, dates, group size and confirmed stops. With the host, identify the legs that require an escort or vehicle.
- 02
Define the scope
Review venue access, waiting times and existing arrangements to define coverage hours, staffing needs and outstanding decisions.
- 03
Share the plan
Agree on meeting points, responsibilities and who approves changes. Share the updated itinerary with the teams assigned to the visit.
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Tell us about the visit and the support you need
Leave your contact details and choose a service. Guest identities and detailed routes can be discussed separately.
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